HAVASU
MACINTOSH USERS GROUP
Lake Havasu City, Arizona
CONSTITUTION
Adopted: October 30, 2004
ARTICLE
I - NAME
This unincorporated association shall be known as the Havasu Macintosh
Users Group. The short form of the name shall be HavaMac.
ARTICLE II - PURPOSE
The purpose of HavaMac is to encourage and advance personal computing,
education, and technical exchange among Macintosh computer owners, those
interested in the Macintosh, and others interested in personal computing
and to do other lawful and appropriate things to advance and maintain
HavaMac.
ARTICLE III - HEADQUARTERS
HavaMac is headquartered at Lake Havasu City, Arizona. The Board of Directors
shall establish a mailing address.
ARTICLE IV - TERRITORY
HavaMac's activities shall be conducted in, but not limited to, Mohave
County, Arizona. Neither residence nor work within the county shall be
a condition of membership.
ARTICLE V - MEMBERSHIP
Section 1 - Qualifications. Membership in HavaMac is
open to all persons who subscribe to its Constitution and By-Laws.
Section 2 - Rights. Members shall have the rights,
privileges, and obligations specified in the Constitution and By-Laws.
Section 3 - Fees. The Board of Directors may propose
an annual membership fee to be paid by each member. If the proposal
is adopted by the membership the fee shall become a condition of
membership. Such fees shall be due in January of each year and
delinquent if not paid by the regular meeting in March of that
year. Fees may be pro-rated for new members in accord with the
following formula: fee divided by 12, times the number of months
remaining in the year.
Section 4 - Regular Meetings. Regular monthly meetings of the
members shall be held at a time and place to be designated by the Board
of Directors. The Secretary shall post notice of regular monthly meetings
on the HavaMac Website. If a regular meeting must be cancelled, the Secretary
shall post a notice of the cancellation on the HavaMac Website and shall
send a notice to each member's last known Email address as soon as practicable.
Section 5 - Special Meetings. Special meetings of the members
may be called by the President or upon the written request of five members
given to the Secretary. The Secretary shall post notice of special meetings
on the HavaMac Website and shall send a notice to each member's last
known Email address as soon as practicable but no less than three days
prior to the meeting date. The notice shall state the time, place, and
purpose of the special meeting and no other business shall be transacted
at that meeting.
Section 6 - Voting. Every member in good standing
shall have the right to vote at any regular or special meeting.
A majority vote of members present and voting shall be required
to transact business provided that a quorum is present. A quorum
for regular or special meetings shall consist of at least ten members
in good standing.
Section 7 - Expulsion. The Board of Directors
shall, by formal declaration, expel any member who:
a. Regularly
disrupts HavaMac meetings,
b. Illegally copies copyrighted programs other than for personal archival
backup of programs which he or she personally owns,
c. Deliberately transmits any "Trojan Horse", "Worm", "Virus", "Spy
Ware", or similar material, or
d. Maliciously interferes in any other way with Internet operations.
ARTICLE
VI - OFFICERS
Section 1 - Officers. The Officers of HavaMac shall
consist of a President, a Vice-President, a Secretary, a Treasurer,
and an Apple Ambassador, all of whom shall be HavaMac members in
good standing.
Section 2 - Nominations. Any member may nominate
any other member to hold any office, at the regular membership meeting
in October. In addition, the President with the advice of the Board
of Directors may appoint a Nominating Committee of not less than
two members to nominate one member for each office. Members of the
current Board of Directors shall not serve on or chair the Nominating
Committee. If established, the Nominating Committee shall meet prior
to and report at the October meeting. Nominations are invalid unless
the nominee has agreed to serve. The Secretary shall post the names
of all nominees on the HavaMac Website at least two weeks prior to
the October meeting.
Section 3 - Election. Officers shall be elected
from the nominees at the regular membership meeting in November and
assume office in January of the following year.
Section 4 - Term & Vacancy. The term of each office is one year
and until a successor is installed. If any office except the Presidency
is vacated, by resignation or otherwise, the Board of Directors shall
appoint a member to complete the term.
Section 5 - Removal. HavaMac members may recall
any officer by majority vote at a regular or special meeting of the
members provided that notice of the intended recall vote is given
at a regular meeting preceding the one at which the vote will be
taken and promptly posted on the HavaMac Website.
Section 6 - President. The President shall:
a. Serve
as a member of the Board of Directors without a vote unless
a tie occurs,
b. Enforce the Constitution and By-Laws,
c. Preside at meetings of HavaMac members and at meetings of the Board
of Directors,
d. Appoint all committees with the advice of the Board of Directors,
e. Be an ex-officio member of all committees,
f. Report on the actions of the Board of Directors at regular meetings
of the HavaMac membership, and
g. Perform such other duties as may be necessary and appropriate.
Section
7 - Vice President. The Vice President may chair
the Program Committee and shall:
a. Serve
as a member of the Board of Directors,
b. Perform the duties of the President when he or she is incapacitated,
c. Assume the office of President if it is vacated, and
d. Perform such other duties as may be necessary and appropriate.
Section
8 - Secretary. The Secretary shall:
a. Serve
as a member of the Board of Directors,
b. Notify members of regular, special, and Board meetings,
c. Notify the President when the quorum required for a meeting is not
present,
d. Prepare and report minimal minutes recording actions rather than
proceedings of regular, special, and Board meetings,
e. Post such minutes to the HavaMac Website,
f. Handle HavaMac correspondence, and
g. Perform such other duties as may be necessary and appropriate.
Section
9 - Treasurer. The Treasurer shall:
a. Serve
as a member of the Board of Directors,
b. Receive membership fees and issue receipts therefore,
c. Maintain a roster of members in good standing,
d. Receive contributions and issue receipts therefore,
e. Deposit, within two weeks, all monies received to a HavaMac account
in a bank chosen by the Treasurer and approved by the Board of Directors,
f. Pay out such sums as the Board of Directors may authorize,
g. Prepare appropriate financial records of the foregoing actions and
make a brief report of them at each meeting of the Board of Directors
and at each regular meeting of the members,
h. Submit such records to audit as directed by the Board of Directors,
and
i. Perform such other duties as may be necessary and appropriate.
Section
10 - Apple Ambassador. The Apple Ambassador shall:
a. Serve
as a member of the Board of Directors,
b. Promote and maintain official contact with Apple,
c. Promote and maintain open communication with other Computer User
Groups and organizations, and
d. Perform such other duties as may be necessary and appropriate.
ARTICLE
VII - BOARD OF DIRECTORS
Section 1 - Members. The Board of Directors consists of:
a. The
Article VI officers,
b. The Immediate Past President,
c. The Editor of the HavaMac Newsletter, and
d. The HavaMac Webmaster
Section
2 - Powers and Duties. The Board of Directors shall:
a. Conduct
the affairs of HavaMac in accordance with its Constitution,
By-Laws, and instructions duly adopted at a regular or special
meeting of the members,
b. Establish and maintain an annual budget.
c. Provide appropriate policy guidance to, the HavaMac Newsletter Editor,
and the HavaMac Webmaster, and
d. Authorize other lawful and appropriate actions that will advance
and maintain the organization.
Section
3 - Meetings. The Board of Directors shall meet
at the call of the President or any Director. The Secretary
shall provide notice of board meetings on the HavaMac Website
and to each Director at his or her last known Email address
at least 3 days prior to the meeting. Any HavaMac member
may attend meetings of the Board of Directors.
Section 4. Meeting by Telephone or Email. Any
Director may propose, in writing, to the Secretary
that the Board of Directors act by telephone or
Email on any matter concerning HavaMac.
a. Upon
receipt of such proposal the Secretary shall poll the Directors
by telephone or Email and accept (1) a vote from each one
to adopt or reject the proposal or (2) a veto by any Director
of this action by telephone.
b. If a majority of the Directors vote to adopt the proposal it shall
have the same force and effect that it would have had if adopted at
a formal meeting of the Board provided however that if any Director
casts a veto the action by telephone or Email is null and void.
c. The Secretary shall record the action in minutes posted on the HavaMac
Website and notify each Director by telephone or mail of the final
action taken.
Section
5 - Voting. Each Director shall have the right to
vote at any meeting of the Board. A majority vote of members
present and voting shall be required to transact business
provided that a quorum is present. A quorum for meetings
of the Board of Directors shall consist of at least four
Directors.
Section 6 - Removal. HavaMac
members may recall any Director by majority vote
at a regular or special meeting of the members
provided that notice of the intended recall vote
is given at a regular meeting preceding the one
at which the vote will be taken and promptly
posted on the HavaMac Website.
ARTICLE VIII - COMMUNICATIONS
Section 1 - Newsletter. The
Board of Directors shall appropriate such funds
as it deems necessary to publish a newsletter
containing matters of interest to the members.
a. The
Editor of the newsletter shall be appointed by the President
with the advice of the Board of Directors.
b. Any funds received for newsletter advertising shall be delivered
to the Treasurer for proper accounting and deposit.
Section
2 - Website. The Havasu Macintosh Users Group shall
maintain a Website to inform the community of meeting schedules,
information about the Macintosh Computer, and the activities
of HavaMac.
a. A Webmaster
for the Website shall be appointed by the President with
the advice of the Board of Directors.
b. The Webmaster shall perform those functions necessary for the proper
operation and maintenance of the Website.
ARTICLE
IX - ADMINISTRATION
Section 1 - Bylaws. The Board of Directors
may adopt, amend, or repeal such Bylaws as they believe necessary
for the proper conduct of the affairs of HavaMac, provided
that HavaMac members may amend or repeal such Bylaws by majority
vote at any meeting of the members.
Section 2 - Order of Precedence. The
activities and affairs of HavaMac shall be
conducted in accord with the following applied
in the order shown:
a. This
Constitution.
b. Bylaws adopted by the Board of Directors.
c. Robert's Rules of Order, Revised.
d. Instructions adopted at a regular or special meeting of the members.
Section
3 - Fiscal Year. The fiscal year of HavaMac shall
be the calendar year.
Section 4 - Committees. The President, with the
advice of the Board of Directors, may appoint such committees as
seem necessary and useful to further the activities of HavaMac,
however:
a. Audit
Committee. In December of each year, the President, with
the advice of the Board of Directors, shall appoint an Audit
Committee consisting of at least two HavaMac members. The
Committee shall examine the records of the Treasurer and
report its findings at the regular membership meeting in
February of the following year. If there is a vacancy in
the office of Treasurer during the year, the President shall
create a Special Audit Committee to examine the records and
performance of the outgoing Treasurer and report its findings
at the next regular meeting of the members. Other audits
may be made at the direction of the Board of Directors.
b. Nominating Committee. The Nominating Committee if established shall
perform in accord with the provisions of Article VI, Section 2,
c. Program Committee. The President with the advice of the Board of
Directors may appoint a Program Committee that may be chaired by the
Vice President to:
• Determine
the interests of members and prepare pertinent programs
and presentations for the regular meetings of HavaMac members,
• Improve the quality and scope of the HavaMac Newsletter by stimulating
the contribution of editorial material from the general membership.
• Perform such other activities as may be necessary and appropriate in
accomplishing its mission.
Section
5 - Affiliations. At the discretion of the Board
of Directors, HavaMac may affiliate with other groups having
similar interests.
Section 6 - Amendments.
a. This
Constitution may be amended by two-thirds vote of members
at a regular or special meeting, provided that proposed amendments
shall have been submitted in writing to the Board of Directors,
and presented to the membership, in writing, not less than
four (4) weeks in advance of the meeting at which a vote
on the proposal is to be taken. The Board of Directors shall
provide for absentee ballots if requested by a member's petition.
b. Members may propose amendments to the Constitution by submitting
a proposal, in writing, to the President, Vice President or Secretary
for subsequent consideration by the Board of Directors, whose recommendation
shall be made available to the members within one month.
c. This Constitution and any amendments thereto shall become effective
immediately upon adoption by the HavaMac membership.
Section
7 - Dissolution. In the event of the dissolution
HavaMac's debts shall be discharged and its affairs settled
properly. Any funds and property remaining shall be donated
for the advancement of education in personal computing within
HavaMac's territory.
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